Enhance Your Workplace Productivity Through Generative AI

3 min

By now, there must be only a handful of people who haven’t heard about AI and the advantages...

By now, there must be only a handful of people who haven’t heard about AI and the advantages of using it to enhance productivity at work. 

According to a study done by MIT Management Sloan School ‘Generative AI can improve a worker’s performance by as much as 40% compared with workers who don’t use it.’ 

First, let us explain what Generative AI means. Generative AI is a new type of artificial intelligence that leverages machine learning to generate different forms of original content such as text, images and music. What’s more, it can help you automate manual and repetitive tasks, to use the human resources for more complex and creative tasks. Now that we have clarified this, we will explore some tips to help you increase productivity and stay ahead of the curve. 

  1. Find out which day-to-day activities would benefit from being automated. 

While ChatGPT-4 has gained momentum for its copywriting skills, there are a myriad of tools in the market now, designed to facilitate a spectrum of tasks  from planning presentations to crafting and populating spreadsheets. 


   2. Add the right plug-ins. 

One of the most recent releases of Chat GPT 4 is the plugin marketplace which is predicted to have more than 100M apps in the following 12 months, due to the short time spent in producing them. E-mail management; scheduling and calendar management; social media management; automation of workflow and content idea generation are just a few of the basic admin tasks that AI can achieve for you. AI goes far beyond these, being able to interpret complex data sets, identifying trends, and even predicting future outcomes based on historical data. 

However, one thing to consider whilst trying to achieve all this is the legality and security of the data you are accessing whilst achieving these tasks. 


   3. Make sure you are writing the correct prompts. 

Success lies in knowing how to use this and ask the right questions. Whilst Large Language Models (LLM) don’t need technical skills, outputs should always be checked by humans to ensure accuracy, avoid bias or any other ethical issues which only a real person can understand. To get the best possible answer in return, your prompts must be: 

  • Clear and concise - define what the output should include, the format it should take and how it will be used. 
  • Define your audience 
  • Break long requests into a few smaller ones. 
  • Assign a role, set boundaries, specify response formats, and highlight areas of focus. For example, if you’re in need of a SWOT analysis for entering the UK market with a new medical product, you could craft a prompt like: “Imagine you’re a market analyst (assigning a role) with expertise in the UK Medical sector (setting boundaries). Could you provide a SWOT analysis (specifying the format) for a European-based medical company looking to launch a new medical product in the UK (further limiting the scope)? Focus on potential market opportunities, major threats, and key regulatory considerations in your analysis (area of focus).” 

   4. Optimise the findings.

As mentioned above, you should always check the veracity of the outputs. What’s more, think about you can improve your prompts to next time so that the output meets your required expectations. 

The best AI productivity tools by category 

  • AI for task management and scheduling 

Trevor AIA simple-to-use Task Management software, accessible to all. 

AyanzaA team management system that helps you meet goals and objectives by analysing user behaviour. 

Clockwise: Is a time management system that synchronises team calendars and optimises your schedule. 

  • AI for e-email and inbox management 

SaneBoxObserves your behaviour and categorises your inbox accordingly.  

E-mail tree: analyses e-mail activity and suggests potential follow-up messages. 

  • AI for note-takers  

Otter.ai: Listens to your meetings and takes notes in real time 

Fireflies.ai: Sends meeting recaps after analysing entire meeting conversations. 

Notta.ai: Converts audio to text in seconds.  

  • AI content writing tools  

Jasper: Contains over 50 templates that help businesses with: emails, sales copy, blog posts, etc. 

Copy.ai: The best at writing long form articles. Generates multiple options you can use in a document.  

Grammarly: Best AI tool at checking grammar and language, including tone-checking. 

  • AI image generators 

Dall-E 2: Developed by the creators of ChatGPT, creates images based on prompts. Very easy to use. 

Midjourney: Can only be accessed through Discord, creates high-quality images. 

Adobe Firefly: Uses generative AI and simple text prompts to create the highest quality output — beautiful images, text effects, and fresh colour palettes. 

  • AI tools for presentations

Beautiful.ai: Creates beautiful presentations in minutes. 

Designs.ai: Custom presentation maker with writing assistance, video maker and AI voiceovers. 

Descktopus: Builds a presentation based on topic, target audience and objective. 

Generative AI is here to stay, we need to embrace its capabilities and learn how to manage it and make the best use of its potential. If you haven’t tried it already, give these a go to see how they can help you in your current role.